IVC EVIDENSIA | CONFERENCE

Birmingham

Attendees

Held for the first time in Birmingham, a large veterinary organisation brought together nearly 1,000 colleagues and exhibitors for a 2-day conference, gala dinner and inaugural awards ceremony. With the themes of reconnecting, future thinking and positive change at the forefront of the event, delegates were welcomed to 7 plenary sessions, 5 engaging breakouts and a partner exhibition across the 2 days, with day 1 ending in a formal gala dinner. The dinner showcased the first ever awards ceremony, celebrating everyone across the company for their hard work and incredible dedication. Over 600 nominations came in for 10 awards, and the awards were a huge success in demonstrating the incredible colleagues across the organisation. As well as internal discussions and plenary’s, the event also welcomed Jim Lawless, a sought-after keynote speaker focusing on change, and Katie Piper, author and presenter, to speak to the delegates over the two days. YOURGB was responsible for supplier sourcing and management, bespoke website build and management, copywriting, venue liaison, agenda support, keynote speaker management, guest management and communications, registration document creation and lead, hotel sourcing and allocation, talent management, script writing, branding, signage, on-site management, live event management, stage calling, creative content creation and post event analysis.

At short notice the team at YOURGB jumped in and helped us to deliver a fantastic 2 day forum for 800 delegates. Not only was delivering this scale of event in 3 months a fantastic achievement, it was the first time we’d ever ran an event of this scale or format so we were creating everything from scratch. Two days of lectures, workshops and an evening gala dinner with employee awards (another first!) were planned with every detail taken into account and the onsite delivery was second to none. Never have I ever had so many compliments about an events team. Thanks YOURGB we definitely couldn’t have done it without you!

YOURGB Services Provided

Planning and designing events

Reviewing and evaluating events after they happen

Measuring how successful the event was

Coming up with creative ideas for events

Styling the event’s look and feel

Choosing themes and decorating

Creating mood boards for inspiration

Finding and organizing materials and supplies

Hiring event managers

Hiring production managers

Coordinating VIPs and performers

Hiring hosts and hostesses

Organizing field marketing teams

Creating event schedules and timelines

Designing the stage and set

Writing scripts for the event

Managing sound lighting and visuals (AV)

Directing the live event (showcalling)

Finding venues and scouting locations

Working with local councils and applying for licenses

Managing RSVPs and communicating with guests

Overseeing setup and breakdown of the event

Creating risk assessments and safety plans

Planning for emergencies and backups

Arranging event security

Creating and managing registration websites

Organizing photography and video coverage

Booking guest speakers and hosts

Designing event branding

Producing programs and posters

Planning agendas and schedules

Hiring musicians and performers

Planning the story and flow of the event

Making lanyards and name badges